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VisiTrack (Visitor Management System)

Elevate Visitor Experience

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Every industry requires a visitor
management system. (VisiTrack)

One-stop workplace platform. Most ethical & impressive way to welcome yours visitors.

Offices
Hotels
Co-working
Societies
Events
Salons
School
Hospitals

Benefits of VisiTrack
(Visitor Management System)

Simple sign-in process
Digital visitor log
Host notifications
Digital legal documents
Badge printing
Visitor photos
Registration
Integration

VisiTrack - Best Visitor Management System

Powers productivity and efficiency by speeding up the guest check in process. It is the most ethical and impressive way to welcome your visitors. When no one is around at the front desk, people can still check in, which is a huge time saver. VisiTrack (Visitor Management System) can be used by offices, salons, schools, co-working, hotels, events, societies, hospitals. It is very helpful as the data can be retrieved for security and other purposes at any point of time.

Hassle-free Visitor Registration Process

Simplify and expedite the visitor registration process by utilizing, VisiTrack (Visitor Management System). This comprehensive solution offers a convenient pre-registration page on the employee self-service platform, empowering hosts to enter visitor details in advance. This includes important information such as the visitor’s name, organization, purpose of visit, date, and time. With this advanced feature, hosts can effortlessly generate visitor passes prior to their arrival, eliminating unnecessary hassle and saving valuable time.

Control Visitor Access in Sensitive Areas

VisiTrack (Visitor Management System) ensures the utmost security and safety of our physical, intellectual, and human assets. With the ability to selectively restrict or grant access, this comprehensive solution allows us to effectively control visitor movements within our premises.

Real-time Visitor Tracking for Quick Action

VisiTrack (Visitor Management System) prioritizes security by efficiently tracking all visitors and their associated equipment. With the inclusion of a live dashboard, this advanced solution offers a graphical overview of the current visitor activity. The dashboard provides real-time data on visitors present within the premises, visitor pass statuses, pre-registered visitors, and new arrivals, among other key information.

What is VisiTrack (Visitor Management System)

Visitor management is any process that helps an organization keep track of the people that visit their location. Policies can vary by organization, facility type, industry, or geographic location.

For some organizations, simply collecting the visitor’s name is sufficient, but others have higher security requirements—like badges, legal documents, employee escorts, and more.

Efficient and applicable for every sector

Powers productivity and efficiency by speeding up the guest check in process. It is the most ethical and impressive way to welcome your visitors. When no one is around at the front desk, people can still check in, which is a huge time saver. VisiTrack (Visitor Management System) can be used by offices, salons, schools, co-working, hotels, events, societies, hospitals. It is very helpful as the data can be retrieved for security and other purposes at any point of time.

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The Advantages of VisiTrack

Start with one location or one hundred — Visitor Management System can grow as your business grows.

Simple, Flexible & Scalable

Meet the needs of today and prepare for tomorrow with a flexible system you can scale depending on your requirements.

Automated Reporting & Dashboards

Use the activity dashboard to monitor visitors and employees in real-time. Quickly notify your staff when a potential threat is detected.

Ensure Compliance

Implement the signing of a waiver as part of your Visitor Management System.

Decrease Administrative Costs

Save time and money by automating Visitor Management System, eliminating the need to manually screen and record each visitor.

Why Is VisiTrack Important?

It Reinforces Your Brand

Modern VisiTrack (Visitor Management System) applications provide organizations with a way to reinforce their branding from the moment a guest enters their reception area. Greetly will only show your brand logo, colors, and otherwise met your branding guidelines. In fact, all text can be customized to showcase your brand tone and personality.

Modern Reception

There is a huge difference between utilizing the outdated guest log and a comprehensive VisiTrack (Visitor Management System). Not only is the latter more convenient and easy to use, but it’s also more efficient and effective overall.

Impress Your Visitors

Was it Albert Einstein who said you only get one chance to make a great first impression? Maybe he was too busy working on his theory of relativity, but it's still very accurate. And especially true for brands that aim to provide their guests with unique and memorable experiences. No matter the size of the organization, an ideal VisiTrack (Visitor Management System) can provide them with the ability to make professional, lasting first impressions for everyone that enters their premises.

Reduced Waiting Times

The host notification feature of VisiTrack (Visitor Management System) can effectively reduce the waiting times for organization visitors. These instant notifications are extremely useful in modern visitor management for both the hosts and visitors alike. With media options such as notifications through text and email, companies can stay updated with their visitors while providing them with several communication options. This allows your team to be notified even when they are away from their desk.

Improved Office Efficiency

VisiTrack (Visitor Management System) such as our Greetly platform allow users to create and design unique workflows. With features such as custom visitor check-in process flows, lightning-fast host notifications, being able to create badges, maintaining compliance, capturing digital signed NDAs and other documents, and creating and pulling reports check-in times can be significantly reduced.

Better On-Site Transparency

With automated third-party interaction records as well as check-in data, organizations can develop insights that they can use internally and externally. For instance, authorized staff can create various reports according to the capabilities of the system and the information obtained.

Enhanced Data Security

To make sure that sensitive company information remains confidential and secure, VisiTrack (Visitor Management System) settings can be configured to limit data access visitor data. Forget the old paper logbook you would flip through to see who else was onsite, Greetly offers best-in-class user privacy, data security, and GDPR compliance. Not only can visitors not see who entered before them, but with different user roles, Greetly can restrict visitor information to certain staff members, like management, admin, and security personnel. This restriction of information can help you prevent potential breaches since only a few, trusted individuals can access personally identifiable information (PII).

Efficient Contractor Management

Managing contractors isn’t always a walk in the park, especially where time-on-site and access levels are concerned. In most instances, traditional visitor management procedures simply trust contractors to stay within areas where they are authorized without any means to enforce it.
With a modern visitor management solution, businesses can easily configure their systems to cater not only to their staff and clients but also to third-party contractors. Authorized personnel is provided access to vital details within the system to ensure that all contractors are compliant with the organization’s process to ensure greater physical security.

About HR Software Solution

H.R. Software Solution is a global IT consultancy and software development company headquartered in Texas. With 16 years of expertise in HR automation and an additional 16 years in web development, we specialize in creating top-tier employee portal structures and workflows. Our web portal development services encompass professional business analysis, contemporary UX and UI design, and the delivery of accompanying Android and iOS apps. We place our trust in robust quality management processes and provide a commitment that our cooperation will not compromise the security of our customers' data.